Welcome to Bell Asset Management's Portal for WhistleBlowing Services
Our approach and our policy is committed to having a sound and ethical corporate governance. Whistleblowing is not about airing a grievance – it is about reporting a real or perceived wrongdoing.
Our policy and our approach allows anonymous disclosure to allow all people to raise concerns regarding unethical, unlawful or undesirable conduct.
Please read the Whistleblower Policy.
It is strongly recommended that you read all the relevant policies to understand how your concern(s) relate to the Whistleblower policy.
Will someone contact me?
To protect your anonymity:
- WBS does not keep any information about you (name, phone number or email details are not collected), so no one will contact you directly.
- Bell Asset Management will not be provided with information about you (name, phone number or email details are not collected), unless you authorise us to do so.
You will be driving this process. All interaction will occur through the online service. While this may take a little longer to obtain the information, this has been chosen to provide higher confidence that making a disclosure is anonymous.
You will need to log back in to check updates and progress, or upload information and/or evidence.
How do I make an Online Report Disclosure?
To make an “Online” report please click on the ‘Make a Report’ button below. You will be redirected to the new page where you need to enter ‘BELL2020’ in the ‘Unique Key’ field. Click on ‘next’ and follow the prompt. You will then be asked for will then ask you for your “Client Reference Number” that will be issued via Bell Asset Management.
What happens when I lodge a report?
When you lodge a report, you will be provided with your own unique number which will be up to 20 characters long. Please keep a record of the unique number. It will be important if you wish to resume a report, upload more information for your disclosure or monitor progress of your disclosure.
How anonymous is my report?
You will be asked to report the wrongdoing on an electronic form which is entirely between you and WBS. Your identity, information and privacy will be protected by secure 256-bit encryption and you will be able to upload documentation and/or other evidence that you may have to support your information.
Please bear in mind that the information you disclose may mean that:
- You can be identified – please ensure that the information is focused on what happened and not necessarily how it was observed
- You might disclose your identity (through position/title/role or the connection with the people with whom you have a concern)
What are my obligations?
Anyone making a disclosure must:
- act in ‘good faith’
- have reasonable grounds for believing the information disclosed indicates a wrongdoing
If your disclosure is not made in good faith or is found to be vexacious, malicious, deliberately misleading or frivolous, you may be subject to disciplinary action including dismissal.
No action will be taken where the report was made in good faith, but no wrongdoing was identified.
Need more information?
- Read Whistleblower policy and related policies
- Visit WBS FAQ page
What happens after the disclosure is lodged?
Once you make a disclosure to WBS, we will analyse the information provided to assess if additional information is required. Once all relevant information has been obtained Bell Asset Management will receive the assessment, including potential course(s) of action within one business day.
Only an authorised Bell Asset Management employee can investigate the assessment provided by WBS. All disclosures will be the subject of a thorough assessment with the objective of identifying all relevant evidence to understand the nature of the issue. Based on the investigation Bell Asset Management will determine if there is enough information to take the matter further or to close the matter.
Progress will be posted to the whistleblower portal.
You can also provide update through the whistleblower portal.
How is confidentiality maintained?
- remain completely anonymous; or
- disclose your identity only to WBS and they will not disclose your identity to Bell Asset Management until they have your permission or until required by law; or
- disclose your identity to both WBS and to Bell Asset Management on your request.
WBS ensures confidentiality through a combined set of strategies. These strategies can only be compromised by your actions, including:
- talking to people about your proposed or actual disclosure
- allowing people to access your disclosure using your unique access code
- gathering information from your network (using work items, PC, Laptop, Phone) that specifically or generally relates to your disclosure
- making inquiries from your network (using work items, PC, Laptop, Phone) that specifically or generally relates to your disclosure
- requiring WBS to communicate with you on a specific disclosure using phone calls, email and fax, whether work assets or your personal assets
While you are entitled to disclose your identity, this will only occur with your express consent.
By choosing this process of anonymity, means that you will be given disclosure specific login details.
You will need to retain this information to provide additional information about your disclosure or to obtain updates.